Staff, rooms and Tusla-ready ratios in one place

Run every site from one screen

In Core

Occupancy, ratios, starters and leavers across all your locations. Drill into any creche or room in one click, instead of ringing around or reconciling spreadsheets.

• Organisation dashboard with weekly movement and activity
• Staff required from the children expected in each room
• Room capacity and occupancy at a glance
• Ratio alerts when a room drops below what it needs
• One-click drill-down into any site or room

Running more than one creche? See how groups work

Stay inspection ready all year round

Core, with Compliance add-on extras

Garda vetting, Children First, First Aid and QQI tracked per staff member. Alerts fire months before anything lapses, so inspection week feels like any other week.

• Per-staff compliance checklists with expiry tracking
• Alerts up to 3 months before certs lapse
• Tusla-aligned gap dashboards and checklists
• Inspection-ready PDF and Excel exports
• Policy distribution and acknowledgements (Compliance add-on)
• Supervision register and internal audits (Compliance add-on)

From first enquiry to leaving day

In Core

Full child profiles, room placements, starters and leavers, and a waitlist that turns enquiries into enrolments without the back-and-forth.

• Child profiles with medical info, guardians and documents
• Attendance registers, with in-room counts when your site turns on child check-in
• Bulk CSV import with preview then confirm
• Starters and leavers with occupancy updates
• Waitlist pipeline: enquiry to viewing to enrolled
• Scheduled room transitions by age and capacity

Fill places without building a website

In Core

Every site gets a hosted public page with photos, hours and an enquiry form. Leads land in your inbox for review before the waitlist. Share the link or print the QR poster.

• Hosted page at tinyorbit.ie/sites/your-creche
• Enquiry form feeds the enquiries inbox
• Promote to waitlist with sibling linking
• QR poster, WhatsApp and email share tools
• Link your existing website if you already have one

See how hosted pages work

Staff, rotas and time and attendance in one place

Core, with People & HR add-on extras

Weekly rotas in minutes, tablet check-in instead of paper signing-in sheets, and live actual against scheduled hours so managers see the whole picture, not five Excel files.

• Staff check-in on a site tablet, replacing paper signing-in sheets
• Week grid by room and role across every site
• Live rota: actual hours, scheduled hours and variance
• Payroll run: readiness checks and a bureau-ready file, kept on record
• Recruitment pipeline with shareable application links (People & HR add-on)
• Staff surveys, performance reviews and contracts (People & HR add-on)

Incidents logged properly the first time

Core, with Compliance add-on extras

Tusla-categorised incident logs with photos, witnesses and follow-ups. A full audit trail from the moment it happens.

• Tusla-aligned severity categories
• Photos, witness statements and actions
• Resolution tracking
• Permission-controlled access for authorised staff only
• Advanced incident and risk tools (Compliance add-on)

Built for sensitive childcare data

In Core

EU-hosted, encrypted, GDPR tooling included. Role-based access so the right people see the right things, nothing more.

• EU hosting in Ireland, TLS and encryption at rest
• Role-based access with module-level permissions
• Multi-factor authentication (MFA)
• Audit logs, DSAR and deletion request tools
• In-app support tickets and help centre

Check your Tusla ratios in seconds

The free ratio calculator works out the staff your rooms need from the children booked in. No account needed.

Open the ratio calculator